Mail prep & addressing
Trumbull Printing uses Mail Manager software to CASS certify, sort and maximize postal savings for our clients. The following are a few simple guidelines to ensure the smooth download and preparation of a mail list.
Source File Transmission:
Send the source file to your customer service representative.
Source File Types:
We accept customer mailing list files or we offer specialized procurement for residential or business lists. We support a variety of file types. The most commonly used file types are:
- Delimited (usually with a comma)
- MS Excel File
- Dbase file
Source File Records:
All records in the source file MUST have the same number of fields to insure correct record importation. For example: If any record has a company name, then the file must contain a company field, even if the company field is left blank for other records. Refer to record #1 in table below.
Each field must contain proper information to insure each record is encoded for proper delivery. For example: An address entered into the company field would leave the address field blank. Refer to record #2.
Apartment numbers, suite numbers, etc. should be entered into a separate field. Refer to record #3.
If a PO box is the delivery address then it should be entered into the Address 1 field. The Address 2 field should be left blank. Refer to record #4.
|
Record # |
Name |
Company |
Address 1 |
Address 2 |
City |
State |
Zip Code |
|
1 |
Joe Smith |
1345 Main St |
Anywhere |
CT |
00650 |
||
|
2 |
John Doe |
23 First Street |
Anywhere |
CT |
00651 |
||
|
3 |
Mary Edward |
Dixie Coins |
15 Second St |
Apt 8 |
Anywhere |
CT |
00652 |
|
4 |
Jane Smith |
PO Box 34 |
Anywhere |
CT |
00653 |
||
|
5 |
Bob James |
Rule Printing |
111 Printer Row |
Anywhere |
CT |
00654 |
|
|
6 |
Susan Jones |
US Business |
1348 Main St |
Anywhere |
CT |
00655 |
Common Address Field Errors:
These are not US Postal delivery addresses and will not be encoded for proper delivery.
- Intersections: Rte 111 & Rte 25, Corner of Main & Spring, etc
- Building names: Main Library, Wexford Building, etc.
- College campus address or box number: Campus Box 14, Science Building, Smith College, Room 118, etc.
The following US Postal Service link can be used to validate addresses: http://zip4.usps.com/zip4/welcome.jsp
Review your mailing list file before submitting to help ensure delivery of your publication.
Please contact your customer service representative if you have any questions.